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Committee on Human Relations 04/16/18CLAREMONT COMMITTEE ON HUMAN RELATIONS SPECIAL MEETING AGENDA Hughes Center Monday 1700 Danbury Road April 16, 2018 Claremont, CA 91711 6:00 p.m. COMMITTEE MEMBERS LAUREN ROSELLE CHAIR ROSE ASH PAUL BUCH BEATRICE CASAGRAN MICHAEL EDWARDS DEBI EVANS FERN JO KAUKONEN TAHIL SHARMA CALL TO ORDER ROLL CALL CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS PUBLIC COMMENT The Committee on Human Relationshas set aside this time for persons in the audience to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the Committee on Human Relations. Members of the audience will later have the opportunity to address the Committee on Human Relationsregarding ALL OTHER ITEMS ON THE AGENDA at the time the Committee on Human Relationsconsiders those items. At this time the Committee on Human Relations will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time restriction. The Brown Act prohibits the Committee on Human Relationsfrom taking action on oral requests relating to items that are not on the agenda.The Committee on Human Relationsmay engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. The City requests, but does not require, speakers to identify themselves. When you come upto speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The Committee on Human Relationsmay act on these items by one motion following public comment. Only Committee Members may pull an item from the consent calendar for discussion. Committee on Human Relations Special Meeting Agenda April 16, 2018 Page 2 Now is the time for those in the audience to provide public comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. Routine Administrative Item 1.APPROVAL OF THE JANUARY 22, 2018 COMMITTEE ON HUMAN RELATIONS SPECIAL MEETING MINUTES. Recommendation:Staff recommends the Committee on Human Relations approve the January 22, 2018special meeting minutes. END OF CONSENT CALENDAR ADMINISTRATIVE ITEMS 2.SUPPORTING CUSD IMMIGRANT STUDENTS AND FAMILIES Recommendation:Staff recommends the Committee on Human Relations receive a presentation from Mike Bateman, Assistant Superintendent of Student Services at the Claremont Unified School District. 3.NO HATE CAMPAIGN AND NOT IN OUR TOWNEVENT Recommendation:Human Services Supervisor Skylar Segura and Human Services Program Coordinator Jen Hele will present on Youth Programs, “No Hate Campaign” and “Not in Our Town”event. 4.AD HOC COMMITTEE UPDATES Recommendation: Staff recommends that the Committee on Human Relations receive an update from the following Ad Hoc Committees: A.Needs Assessment (Paul Buch, Beatrice Casagran, Tahil Sharma, Rose Ash) B.Education Highlighting Diversity (Lauren Roselle, Fern Jo Kaukonen, Tahil Sharma, andCommissioner Jed Leano) REPORTS 5.Committee Reports A.Committee Members B.Committee Liaisons C.Human ServicesDepartment D.Police Department CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. Committee on Human Relations Special Meeting Agenda April 16, 2018 Page 3 ADJOURNMENT THE NEXT MEETING OF THE COMMITTEE ON HUMAN RELATIONS WILL BE ON MAY 21, 2018 AT 6:00 P.M. IN THE SANTA FE ROOM AT THE ALEXANDER HUGHES COMMUNITY CENTER, 1700 DANBURY ROAD, CLAREMONT. I,NANCY KRAHN,ADMINISTRATIVE ASSISTANTOF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, CLAREMONT LIBRARY, AND THE ALEXANDER HUGHES COMMUNITY CENTER, 1700 DANBURY ROAD, ON APRIL 12, 2018 PURSUANT TO GOVERNMENT CODE SECTION 54954.2. PLEASE NOTE: MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE COMMITTEEON HUMAN RELATIONSAFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE ALEXANDER HUGHES COMMUNITY CENTER AT 1700 DANBURY ROAD, CLAREMONT, MONDAY THROUGH FRIDAY, 8 AM –5 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the Human Services Department at 909- 399-5490. ANY ITEMS WHICH HAVE NOT BEEN INITIATED BY 10:00 P.M. WILL BE CONTINED TO THENEXT REGULARLY SCHEDULED COMMITTEE ON HUMAN RELATIONS MEETING. FURTHER, ANY ITEM INITIATED BEFORE 10:00 P.M. ON WHICH A CONCLUSION HAS NOT BEEN REACHED BY 10:15 P.M. WILL BE CONTINUED TO THE NEXT REGULARLY SCHEDULED MEETING OF THE COMMITTEE ON HUMAN RELATIONS. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. Post Through:April 17, 2018 Unapproved CLAREMONT COMMITTEEONHUMANRELATIONS Item 1 SPECIAL MEETING MINUTES Monday, January 22, 2018–6:00 p.m. Alexander Hughes Center 1700 Danbury Road, Claremont, California __________________________________________________________________________ CALL TO ORDER Vice Chair Sharmacalled the meeting to order at6:00p.m. ROLL CALL PRESENT COMMITTEE MEMBER: SHARMA; ASH, BUCH, CASAGRAN, EDWARDS ABSENT COMMITTEE MEMBER: ROSELLE; EVANS; KAUKONEN, TAYLOR ALSO PRESENT Jed Leano, Community and Human Services Commission Liaison Edgar W. Reece, Police Commission Liaison Anne Turner, Human Services Director Aaron Fate, Police Department Captain Nancy Krahn, Human Services Administrative Assistant CEREMONIAL MATTERS, PRESENTATIONS & ANNOUNCEMENTS -None PUBLIC COMMENT Vice Chair Sharma asked for public comment. There were no requests to speak. CONSENT CALENDAR Routine Administrative Items 1.APPROVAL OF THE COMMITTEE ON HUMAN RELATIONS SPECIAL MEETING MINUTES OF DECEMBER 4, 2017. Committee Member Ash requested the following revision to the minutes. On Page 2, Item 3. Ad Hoc Committee Updatesthat the Community Outreach subcommittee has been disbandeddue to the work being completed. Committee Member Edwardsmoved to approve the Committee on Human Relations Special Meeting Minutes of December 4, 2017,with inclusion of the revision,seconded byCommittee MemberCasagran,and unanimously carried on the following vote: AYES:Committee Member–Ash, Buch,Casagran, Edwards, Sharma NOES:Committee Member -None ABSENT:Committee Member-Evans, Kaukonen, Roselle, andTaylor 2.COMMITTEE MEMBER ELLEN TAYOR RESIGNATION Human Services Director AnneTurnerreported that Committee Member Ellen Taylor submitted her resignation effectiveDecember 4, 2017.This item will go before the Community and Human Services Commission at its meeting on February 7. The recommendation will be to respectfullyaccept the resignation, to instruct staff to set upanadvertisement in the Committee on Human Relations January 22, 2018 Page 2 Claremont Courier and the City Manager’s Weekly Update,to make applications available, andrecommendthe Community and Human Services Commission appoint an Ad Hoc Committeeto review applications once received. Once applications are received, the Committee will have an opportunity to review themand make recommendations to the Community and Human Services Commission Ad HocCommittee. The Ad HocCommittee will bring back its recommendation to the Committee. Staff will bring back a timeline of this process once it has been created.Director Turner stated there were no applications to review from the last interview process. Committee Member Casagran moved to respectfully accept the resignation of Committee Member Ellen Taylor, seconded by Committee Member Edwards, and unanimously carried on the following vote: AYES:Committee Member–Ash, Buch, Casagran, Edwards, Sharma NOES:Committee Member -None ABSENT:Committee Member-Evans, Kaukonen, Roselle, andTaylor ADMINISTRATIVE ITEMS Administrative Item No. 5 was heard next as……. 5.COMMITTEE POLICIES AND PROCEDURES Anne Turner reported that the Committee on Human Relations Policies and Procedures were reformatted to better reflect the uniformity of the policies and procedures of the Human Services Department. The Committee reviewed the policies and procedures and agreed to the following changes. Section B.Members –The Committee on Human Relations: 2.Includes one member of the Community and Human Services Commission, who shall serve as a non-voting liaison to the Committee. Change to read: Includes one member selected by the Community and Human Services Commission to serve as a non-voting liaison to the Committee. 3.Includes one member of the Police Commission, who shall serve as a non- voting liaison to the Committee. Change to read: Includes one member selected by the Police Commission to serve as a non-voting liaison to the Committee. 5.Except for a replacement term described below, members shall be appointed by the Community and Human Services Commission for three- year terms. Change to read: Except for a replacement tern as described below, and excluding liaisons, members shall be appointed by the Community and Human Services Commission for three-year terms. Committee on Human Relations January 22, 2018 Page 3 Committee Member Paul Buch moved to approve the changes to the Committee on Human Relations Policies and Procedures and forward to the Community and Human ServicesCommission for approval, seconded by Committee Member Rose Ash, and unanimously carried on the following vote: AYES:Committee Member –Ash, Buch, Casagran, Edwards, and Sharma NOES:Committee Member -None ABSENT:Committee Member -Evans, Kaukonen, Roselle, and Taylor 3.INCLUSIONARY HOUSING ORDINANCE AND HOUSING ELEMENT Community Development Director Brad Johnson provided a PowerPoint presentation on the City’s Housing Elementand inclusionary housing ordinance.The Committee requested an electronic version of the presentation. Commission Liaison Jed LeanoandPolice Department Captain Aaron Fate left at 6:55 p.m. Vice Chair Sharma asked for public comment. There were no requests to speak. 4.NOT IN OUR TOWN GOLD STAR CITIES GUIDE Vice Chair Sharma provided informationon the ‘Not in Our Town Gold Star Cities’Guide. He statedit’s a program that focuses oncities becoming resilient to topics of diversity, inclusion, fighting back against bigotry, gun violence, and other like issues. He statedareas the Committee hoped toaccomplish through a needs assessment, is addressed in the process of the Gold Star Cities Guide.The guide encompasses a check list on how the City can focus on pushing forward a movement within the City,in part by community members themselves, as well as the City Council and Committee’s under the Council to be able to use it as a tool to incorporate goals. Vice Chair Sharmasuggested reviewing the details of the guide at the next Needs Assessment Ad Hoc Meeting,providea recommendationto the Committee for approval,andforward to the City Councilforfinalapproval. Director Turnersuggested the Committee makeamotion touse the City Guidein the Needs Assessment Ad Hoc Committee and return to the Committeewith a recommendation; additionally,it will beput on a subsequent agendabased upon the recommendation ofthe Ad Hoc Committee. Committee Member Casagran moved to approvetheuseof the Gold Star City Guide as a part ofthe Needs Assessment Ad Hoc Committee, seconded by Committee Member Ash, and unanimously carried on the following vote: AYES:Committee Member–Ash, Buch, Casagran, Edwards, Sharma NOES:CommitteeMember -None ABSENT:Committee Member-Evans, Kaukonen, Roselle, andTaylor Director Turner stated the Work Plan will be an item at the February Special Meeting. The Committee will review the 2017 Work Plan, discuss what items will be rolled over to the 2018 Work Plan, and any additional items to add to the 2018 Work Plan. 6.AD HOC COMMITTEE UPDATES A.Needs Assessment (Paul, Beatrice, Tahil, Rose) No report. Committee on Human Relations January 22, 2018 Page 4 B.Education Highlighting Diversity (Lauren, Fern Jo, Tahil, and Commissioner Jed Leano) No report. 7.COMMITTEE ON HUMAN RELATIONS FEBRUARY MEETING The Committee on Human Relations special meeting on February 19, 2018, will be rescheduled, as City offices will beclosed in observance of Presidents’ Day. A special meeting will be scheduled at a later date. Administrative Assistant Nancy Krahn will send an email to the Committee providing dates, and the Committee will respond with their date of preference. REPORTS 8.Committee Reports A.Committee Members Vice Chair Sharmareported there will be a 15-minutedocumentary screening focused onManhattanBeach. The screeningwill be held on March 22 from 3:15 –4:45 p.m. at the Youth Activity Center located at 1717 N. Indian Hill Blvd. Afterthe screening,there will be a discussion onhate crimes and diversity. A conference hosted by Assembly Member Eloise Reyes’office will be held on March 10from 9:00 a.m. –2:00 p.m.in Fontana. The conference will focus onCity participation and the rule of religious communities and congregations. The goal is to get people to converseon the reasons why there isaneed for separation between church and state.Vice Chair Sharma will forward the information to staff to send out to the Committee. B.Committee Liaisons Community and Human Services CommissionLiaison Jed Leano left earlytherefore, there was no report. Police Commission LiaisonEdgar Reece reportedon the following: The Police Department filed with the Department of Justice a complaintreportand thereport consisted of three formal complaints out ofover 27,000 contacts for calls for service. The Police Commissioner was veryhappywith having only three formal complaints. The Commission reviewed the Amendment to Chapter 9.82 of the Municipal Code related to sex offender residency restrictions.City Council had to make a change to this restrictionas there was a lawsuit filed in relationship to Jessica’s Law.The change was made to meet the negotiated terms of the lawsuit. C.Human Services Department Director Turner reported the Community and Human Services Commission meeting is February 7. Two items going to the Commission are the CoHR Policies and Procedures and the Acceptance of the Resignation of Ellen Taylor. The Making Change Contest is February 26 at 6:30 p.m. Committee members interested in judging should contact Melissa Vollaro or Fred Cervantes. Director Turner statedshe will be out of the office February 5-8, attending a JPIA conference. Committee on Human Relations January 22, 2018 Page 5 APublic Art Committee Meeting will be held on February 12. The Homeless Count is January 23 at 8:00 p.m.at Joslyn Center.If interestedin participating, contact Nancy Krahn or Viola Van. D.Police Department No report. ADJOURNMENT Vice Chair Sharmaadjourned the meeting at 7:18p.m. ______________________________________ Lauren Roselle Chair ATTEST: _______________________________________ Nancy Krahn Recording Secretary