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16. 2020-21 Agreement for Animal Control ServicesFile #: 3367 Claremont City Council Agenda Report TO: TARA SCHULTZ, CITY MANAGER FROM: SHELLY VANDER VEEN, POLICE CHIEF DATE: JUNE 23, 2020 SUBJECT: Item No: 16. Reviewed by: City Manager: TS Finance Director: AP 2020-21 AGREEMENT FOR ANIMAL CONTROL SERVICES (FUNDING SOURCE: GENERAL FUND) SUMMARY The City of Claremont contracts for animal control services with the Inland Valley Humane Society (IVHS) and has done so for more than fifty years. IVHS is contracted to provide shelter master functions, licensing, and other animal control services provided for in Title 6 of the Claremont Municipal Code. The current contract with IVHS is set to expire on June 30, 2020. IVHS is proposing a one-year contract extension for animal control services, with an annual cost of living increase of 2.96%, for an annual cost of $145,229 (an increase of $8,675 compared to last year). This amount has been included in the proposed 2020-21 budget. RECOMMENDATION Staff recommends that the City Council: A. Authorize the City Manager to enter into a one-year contract extension with the Inland Valley Humane Society effective July 1, 2020, with an annual cost of $145,229; and B. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, REPEALING RESOLUTION NO. 2017-42 AND ESTABLISHING DOG LICENSE, ANIMAL IMPOUND, FOOD AND CARE, AND OWNER RELEASE FEES. ALTERNATIVES TO RECOMMENDATION In addition to the recommendation, there are the following alternatives: A. Reject the recommendation. CLAREMONT Page 1 of 5 Printed on 6/18/2020 B. Delay the recommendation and request additional information. FINANCIAL REVIEW Approval of the IVHS proposed contract extension would result in a 2.96% increase in annual costs over the current contract. The cost for animal control services for 2020-21 will be $145,229. Funding for this contract is included in the proposed 2020-21 General Fund budget. The staff cost to prepare this report and administer this contract is estimated at $1,878 and is included in the operating budget of the Police Department. ANALYSIS Claremont Municipal Code Title 6 provides for the orderly regulation of dogs, cats, other common pets, domesticated animals and wild animals, when such animals are used for noncommercial uses. Title 6 also provides for the humane care and treatment of all animals, and the protection of the general public from unwarranted intrusions and nuisances caused by animals and/or their owners. The City has contracted with the Inland Valley Humane Society (IVHS) for more than fifty years to provide shelter master functions, licensing, and other animal control services. IVHS provides animal care services to thirteen communities. In addition to Claremont, IVHS also provides full-service contracted animal control services for the cities of Chino, Chino Hills, Covina, Diamond Bar, Glendora, La Verne, Montclair, Ontario, Pomona, San Dimas, West Covina and the unincorporated areas of San Bernardino County. IVHS services include pick-up and disposal of stray, injured or dead animals, enforcement of leash law violations, animal ambulance services, animal shelter operation and maintenance, collection of all dog/kennel licenses and impounding fees, as well as citywide canvassing to ensure that residents are adhering to the licensing requirements set forth by State law and our local ordinances. IVHS staff also provides low-cost vaccination and microchipping clinics and assists the Police Department with dog bite and animal cruelty investigations. The following is an eight-year review of the IVHS service levels for the City: Service Indicators 2012 2013 2014 2015 2016 2017 2018 2019 Hours of Service Provided 652 676 708 664 525 640 812 778 Calls for Service 1,888 1,837 1,689 1,494 1,210 1,376 1,717 1,542 Stray Dogs 195 164 148 129 110 111 124 95 Stray Cats 124 134 103 105 97 139 112 88 Owner Release Dogs 26 53 91 37 50 30 7 0 Owner Release Cats 8 16 8 102 7 11 20 Dogs Adopted 81 149 195 136 152 151 118 77 Cats Adopted 20 58 53 38 45 65 58 39 Dogs Redeemed 50 38 48 41 47 48 54 34 Cats Redeemed 5 1 1 0 1 8 1 1 Relocated Animals 56 63 47 40 35 51 42 27 Dogs Euthanized 117 81 58 42 21 10 11 16 CLAREMONT Page 2 of 5 Printed on 6/18/2020 Cats Euthanized 121 123 68 161 60 66 66 51 Animal Bites 31 16 24 10 19 13 19 17 Animal Cruelty Investigations 19 39 24 62 42 22 54 37 Violations 182 280 272 211 265 246 151 223 Dogs Licensed/Applications Processed 4,394 3,435 3,466 2,291 1,848 3,301 2,022 1,811 The proposed contract is contingent upon an increase in unaltered dog licensing fees and penalties. In order to contract IVHS services at the cost proposed in this agenda report, all thirteen cities in the "pool" must adopt a standard fee for unaltered dog licenses and dog license penalties. The City's current licensing fees and the proposed increases for all cities in the "pool" are as follows: Dog License Fee Current Fee Proposed Fee Unaltered $60 $100 Penalty $35 $60 The City Council establishes the licensing fees through resolution. IVHS collects all licensing fees, as well as late fees and fines, and applies these against the total cost to provide contracted services for Claremont. The remaining balance is the City's annual cost to contract for animal control services. Without the revenue produced for the IVHS by these increased fees, the cost for services charged to the City by IVHS would be considerably higher. If the proposed standard fees are not adopted, the contract would be priced at a gross cost of $301,739. Under a gross cost contract, any revenue generated by IVHS would be credited to the City, however, the amount of revenue that would be generated is unknown. The thirteen cities serviced by IVHS share the cost of the animal control portion of the IVHS budget based on population and services. Factors contributing to increases in costs include licensing and penalty fees, workers compensation insurance, liability insurance premiums, and increased employee salary and benefit costs. In addition, IVHS's efforts in its "Getting 2 Zero," a proactive program offering low-cost spaying and neutering to reduce euthanasia of healthy animals, has resulted in an increase in the number of those licensing their animals at the cheaper rate of "altered" animals. The State of California and the Claremont Municipal Code require that all dogs within the City be licensed. To ensure that dogs in the City are properly vaccinated and licensed, the IVHS conducts neighborhood canvassing throughout the community as needed. Canvassing is planned to take place during 2020-21. "Getting 2 Zero" / Rescue Partner Program In 2015, IVHS implemented "Getting 2 Zero," a movement to eliminate the need for unnecessary euthanasia of adoptable homeless pets in our communities. "Getting 2 Zero" is a proactive program which includes the offering of low-cost spaying and neutering, as well as developing partnerships with Rescue Partners to find solutions for each adoptable animal. The euthanizing of cats has been reduced by 58 percent over the last eight years. In 2019, 51 cats that came from Claremont were euthanized compared to 121 in 2012. The euthanizing of dogs originating from Claremont has also been reduced by 86 percent over the last eight years. In 2019, CLAREMONT Page 3 of 5 Printed on 6/18/2020 sixteen dogs that came from Claremont were euthanized compared to 117 in 2012. IVHS is a full access shelter where no stray animal is turned away. In doing so, IVHS takes in sick and injured animals and those that are not probable candidates for adoption. Even the nationally recognized benchmark to be considered a "no kill" is when 90 percent of every dog and cat entering a shelter system is released alive. This standard is based on the understanding that approximately 10 percent of dogs and cats entering the shelter system will be suffering medical conditions or are dangerous dogs that cannot be safely released. Considering this, IVHS's efforts in its "Getting 2 Zero," program has clearly been successful as their rates of euthanizing both dogs and cats have been significantly reduced. RELATIONSHIP TO CITY PLANNING DOCUMENTS Staff has evaluated the agenda item in relationship to the City's strategic and visioning documents and finds the following: General Plan - This item addresses the following goals and objectives of the General Plan - 6 -1 - lan: 6-1: Work to promote a safe community in which residents can live, work and play. 6-9: Provide effective and comprehensive policing services and enforce laws in an equitable way. 2019-20 Budget - This item addresses the following goals and objectives of the Police Department's Work Plan - PS -1 - lan: PS-1: Effectively manage department operations. PS -3: Maintain a safe community, in which citizens can reside, work and visit. Youth and Family Master Plan - This item addresses the following goals and objectives of the Youth and Family Master Plan: Objective 8. Provide a Safe, Secure and Sustainable Environment CEQA REVIEW This item (extending a contract for animal control services) is not subject to environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15060 (c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and Section 15060(c)(3) (the activity is not a "project" as defined in Section 15378). CEQA Guidelines section 15378(b)(2), (4), and (5) excludes "[c]ontinuing administrative ... activities," "government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment," and "administrative activities of governments that will not result in direct or indirect physical changes to the environment" from its definition of "project." Even if this item were a "project," it would be exempt from environmental review under CEQA Guidelines Section 15061(b)(3)'s "general rule" that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Here, it can be seen with certainty that there is no possibility that this item, in and of itself, will have a significant effect on the environment. On its own, this action will not result in any physical changes to the environment. CLAREMONT Page 4 of 5 Printed on 6/18/2020 PUBLIC NOTICE PROCESS Due to the current health orders related to the COVID-19 pandemic, the City's regular agenda distribution process has been suspended as public review copies cannot be placed at their regular locations due to facility closures, or limited access. In accordance with Government Code Section 8634, this item was given widespread publicity and notice, and posted on the City Website. If you desire a copy, please contact the City Clerk's office. Submitted by: Prepared by: Shelly Vander Veen Aaron Fate Police Chief Police Captain Attachment: Resolution to Increase Dog Licensing Fees CLAREMONT Page 5 of 5 Printed on 6/18/2020 ATTACHMENT RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, REPEALING RESOLUTION NO. 2017-42 AND ESTABLISHING DOG LICENSE, ANIMAL IMPOUND, FOOD AND CARE, AND OWNER RELEASE FEES. WHEREAS, Section 38792 of the Government Code of the State of California authorizes the City Council to impose and collect an annual license fee on every dog owned or harbored within the City, provided that the license fee for spayed or neutered animals shall not be more than one-half of the license fee otherwise imposed; and, WHEREAS, Section 6.12.060 of the Claremont Municipal Code provides that such fees shall be set by City Council resolution. NOW THEREFORE, THE CLAREMONT CITY COUNCIL DOES HEREBY RESOLVE: SECTION 1. Resolution No. 2017-42 is hereby repealed effective June 30, 2020. 2020. SECTION 2. The dog license fee for unaltered dog will be $100 beginning July 1, SECTION 3. The dog license penalty will be $60 beginning July 1, 2020. SECTION 4. The "Dog License, Animal Impound, Food & Care, and Owner Release Fees in its entirety (attached hereto as Exhibit A and is hereby incorporated as though fully set forth herein) is hereby approved and adopted and shall become effective July 1, 2020. SECTION 5. The Mayor shall sign this Resolution and the City Clerk shall attest and certify to the passage and adoption thereof. PASSED, APPROVED, AND ADOPTED this day of Mayor, City of Claremont ATTEST: City Clerk, City of Claremont APPROVED AS TO FORM: City At rney, City of Claremont , 2020. Resolution No. Page 2 of 2 DOG LICENS *N i117[1_l E, ANIMAL IMPOUND, FOOD & CARE, AND OWNER REI Unaltered $100.00 Altered $30.00 Senior Citizen - Unaltered $50.00 Senior Citizen - Altered $10.00 License Penalty $60.00 Failure to license - Equal to one year prior licensing fee, plus penalty, plus current xear licensing fee. 1 st Offense/Altered $20.00 1st Offense/Unaltered $20.00 2nd Offense/Altered $40.00 2nd Offense/Unaltered $40.00 3rd Offense/Altered $60.00 3rd Offense/Unaltered $60.00 Cat -Altered $5.00 Cat -Unaltered $5.00 Small Animal $5.00 Medium Animal $15.00 Large Animal Do $25.00 $10.00 Cat $10.00 Small Animal $7.00 Medium Animal $10.00 Large Animal $15.00 Biter OBS animal Per Animal $20.00 $20.00 Per Litter $25.00 O/R Pickup Live $30.00 O/R PickuR Dead DOA Per Animal $20.00 $40.00 Per Litter $25.00 O/R Pickup Live $60.00 O/R Pickup Dead DOA $40.00 _EASE FEES