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03. MinutesFile #: 3371 Claremont City Council Agenda Report TO: TARA SCHULTZ, CITY MANAGER FROM: SHELLEY DESAUTELS, CITY CLERK DATE: JUNE 23, 2020 SUBJECT: Item No: 3. Reviewed by: City Manager: TS Finance Director: AP CITY COUNCIL MINUTES OF JUNE 9, 2020 (SPECIAL AND REGULAR) RECOMMENDATION Staff recommends that the City Council approve and file the special and regular City Council meeting minutes of June 9, 2020. PUBLIC NOTICE PROCESS Due to the current health orders related to the COVID-19 pandemic, parts of the City's regular agenda distribution process have been suspended as public review copies cannot be placed at their regular locations due to facility closures, or limited access. The agenda and this staff report are available on the City's website. If you desire a copy, please contact the City Clerk's Office. Submitted by: Shelley Desautels City Clerk Prepared by: Jamie Costanza Deputy City Clerk Attachments: A - Draft Special Meeting Minutes of June 9, 2020 B - Draft Regular Meeting Minutes of June 9, 2020 CLAREMONT Page 1 of 1 Printed on 6/18/2020 ATTACHMENT A CLAREMONT CITY COUNCIL SPECIAL MEETING MINUTES Tuesday, June 9, 2020 — 5:00 p.m. Meeting Conducted Via Zoom CALL TO ORDER Mayor Schroeder called the meeting to order at 5:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL PRESENT VIA ZOOM COUNCILMEMBER: CALAYCAY, LEANO, REECE, SCHROEDER, STARK ABSENT COUNCILMEMBER: NONE ALSO PRESENT VIA ZOOM Tara Schultz, City Manager; Alisha Patterson, City Attorney; Brad Johnson, Director of Community Development; Jeremy Swan, Director of Community Services; Anne Turner, Director of Human Services; Adam Pirrie, Finance Director; Shelly Vander Veen, Chief of Police; Christopher Paulson, Assistant City Manager; Shelley Desautels, City Clerk 2020-21 Proposed Operating and Capital Improvement Project Budget Presentation City Manager Schultz and Finance Director Pirrie provided an overview of the proposed budget and the City's financial condition. Assistant City Manager Christopher Paulson presented the budget for the City Manager's Office and Administrative Services Department. Finance Director Adam Pirrie presented the budget for the Financial Services Department. Community Development Director Johnson presented the budget for the Community Development Department. Chief Vander Veen presented the budget for the Police Department. Community Services Director Swan presented the budget for the Community Services Department. Human Services Director Turner presented the budget for the Human Services Department. City Manager Schultz added that the impacts of COVID-19 will extend well beyond this budget. City staff will be reporting the impacts to the City Council and will make necessary adjustments to the 2020-2021 budget if necessary. City staff responded to questions from the City Council related to the loss of Community Based Organization funding, Police Department training, credit card transaction fees, and opportunity for mulch to be provided to the community at a low or no cost. City Council Special Meeting Minutes June 9, 2020 Page 2 Mayor Schroeder invited public comment. There were no requests to speak. Additional discussion on this item, including additional public comment, was heard at the June 9, 2020 regular City Council meeting. ADJOURNMENT At 6:12 p.m., Mayor Schroeder adjourned the meeting. Mayor ATTEST: Deputy City Clerk ATTACHMENT B CLAREMONT CITY COUNCIL REGULAR MEETING MINUTES Tuesday, June 9, 2020 — 6:30 p.m. Meeting Conducted Via Zoom CALL TO ORDER Mayor Schroeder called the meeting to order at 6:30 p.m. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE — In memory of George Floyd. ROLL CALL PRESENT VIA ZOOM COUNCILMEMBER: CALAYCAY, LEANO, REECE, SCHROEDER, STARK ABSENT COUNCILMEMBER: NONE ALSO PRESENT VIA ZOOM Tara Schultz, City Manager; Alisha Patterson, City Attorney; Brad Johnson, Director of Community Development; Jeremy Swan, Director of Community Services; Anne Turner, Director of Human Services; Adam Pirrie, Finance Director; Shelly Vander Veen, Chief of Police; Christopher Paulson, Assistant City Manager; Shelley Desautels, City Clerk CLOSED SESSION REPORT There was no closed session to report on. CEREMONIAL MATTERS. PRESENTATIONS. AND ANNOUNCEMENTS There were no ceremonial matters, presentations, or announcements MAYOR AND COUNCIL Council Items - None Council Assianment Reports Councilmember Reece reported that the preconstruction field activity for the Gold Line is nearing completion. Councilmember Leano reported that the Regional Housing Trust for San Gabriel Valley submitted a letter of support for Senate Bill 1212, and the Southern California Association of Governments General Assembly Board appointed Long Beach City Councilmember Rex Richardson to President. Mayor Schroeder reported that he recently attended the Los Angeles County Sanitation District meeting. City Council Minutes June 9, 2020 Page 2 CITY MANAGER REPORT City Manager Schultz asked Chief of Police Vander Veen to address current issues. Chief Vander Veen explained that in the wake of the unacceptable killing of George Floyd, the City has received numerous letters and calls demanding the adoption of specific policies and actions. She explained that she is currently working with other Police Chiefs to evaluate the demands being provided by community members. She further explained current City of Claremont Police Department Policies and Procedures. PUBLIC COMMENT Mayor Schroeder invited public comment. Marissa Esquibel shared the negative impacts COVID-19 has had on her business and current lease. Gretchen Rognlien, Claremont resident, urged the City Council to adopt all eight items in the 8 Can't Wait policy, and raised concern about the minimal amount spent on de-escalation training offered to or required by the Claremont Police Department. Noah Winnick spoke against the current process for filing an official complaint against the Claremont Police Department or Claremont Police Officer. He believes that review committees must represent all. Murray Monroe asked that the Claremont Police Department patch be changed to not include weapons, and suggested that cannabis be discussed as a potential tax revenue for the City. Amy Crow, Claremont Helen Renwick Library Manager, shared that the Library will now be providing curbside pickup. Emiliano stated that the 8 Can't Wait policy should have already been adopted by the Police Department, there should be a board that has the ability to discipline Police Officers, and supports the notion of re -prioritizing funding from the Police Department. Josue Barnes highlighted Saturday's protest, and questioned why only two Councilmembers were present at the protest. Lastly, he spoke about the City's Use of Force Policy and review board and its lack of objectivity. Andrew Winnick suggested that the City Council, City Manager, Chief of Police, and head of the Police Department meet with the public to hear their racial biased experiences with the Police Department. Stephanie Urbina, Claremont resident, spoke in support of expanding Claremont Police Department Policies 144.42 and 144.43 to include evaluations of trainings. Becky Margiotta, Claremont resident, spoke in opposition of militarizing the Claremont Police Department, and shared a negative experience she witnessed at the Claremont High School. Christine Margiotta, Claremont resident, asked the City Council to listen to the community and those that spoke at Saturday's protest, and hold a town hall meeting to hear from those who have been most impacted. City Council Minutes June 9, 2020 Page 3 Katherine suggested that the Claremont Police Department budget be reduced. Shade Tramp spoke against the Police Department review board and processes in place for review of Police Officers, and suggested a town hall meeting be scheduled to hear from the community. The City Council recessed at 7:40 p.m. The City Council reconvened at 7:45 p.m. The following written public comments were read into the record: Martina Ebert, Erik Griswold, Shawn Winnick, and a petition provided by Noah Winnick. Jim Keith stated that his experience with the Police Department is not militarized, as he has worked with the Police Department through its Crime Free Multi Housing Program. There were no other requests to speak. The City Council directed staff to provide an update at the next City Council meeting related to the City's current policing policies. CONSENT CALENDAR Councilmember Stark pulled Item No. 5 from the Consent Calendar for further discussion. Mayor Schroeder invited public comment on Consent Calendar Items No. 1-4, and 6-8. There were no other requests to speak. Adoption of Resolutions Approving City Warrant Register Adopted Resolution No. 2020-32, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, DATED MAY 28, 2020. 2. City Council Minutes of May 26, 2020 (Special and Regular) Approved and filed. 3. Adoption of a Resolution Authorizing the Submittal of 2019-20 Transportation Development Act — Article 4 — and State Transit Assistance Claim Forms to Receive Transit Capital and Operating Funds to Fund the Dial -A -Ride Service Adopted Resolution No. 2020-33, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA AUTHORIZING THE SUBMITTAL OF THE 2019-20 TRANSPORTATION DEVELOPMENT ACT - ARTICLE 4 - AND STATE TRANSIT ASSISTANCE CLAIM FORMS TO RECEIVE CAPITAL AND OPERATING FUNDS TO FUND THE DIAL -A -RIDE SERVICE. 4. Sanitary Sewer Management Plan (SSMP) Update Reviewed and approved the Sanitary Sewer Management Plan. 5. Award of Contract to MCE Corporation for Weed Abatement and Brush Clearance (Fundin Sources: Wilderness Park Parking Lot Fund, Cemetery Fund, and Cal Fire Grant) This item was removed from the Consent Calendar for further discussion. City Council Minutes June 9, 2020 Page 4 6. Award of Contract to Gentry Brothers Inc.. for Guardrail Replacement on Via Padova (Funding Source: State Gas Tax Fund) A. Authorized the City Manager to enter an agreement with Gentry Brothers, Inc., in the amount of $48,500 for the replacement of the guardrail on Via Padova; B. Authorized the City Manager to enter an agreement with RKA Consulting Group in the amount of $4,200 for inspection services; and C. Appropriated $52,700 from the State Gas Tax Fund to fund the project. 7. Adoption of a Revised Classification Plan and Salary Schedule for Full -Time Job Classifications Effective July 1, 2020 Adopted Resolution No. 2020-34, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING A REVISED CLASSIFICATION PLAN AND SALARY SCHEDULE FOR FULL-TIME JOB CLASSIFICATIONS EFFECTIVE JULY 1, 2020. 8. Citywide User Fee Rate Increase of 0.70 Percent Based Upon the Consumer Price Index (CPI) from April 2019 to April 2020, effective July 1, 2020 Received and filed the 2020 Citywide User Fee Schedule, incorporating a CPI increase of 0.70 percent, effective July 1, 2020. Councilmember Calaycay moved to approve Consent Calendar Items No. 1-4, and 6-8, seconded by Councilmember Stark, and carried on a roll call vote as follows: AYES: Councilmember— Calaycay, Leano, Reece, Schroeder, Stark NOES: Councilmember — None Item Removed from the Consent Calendar 5. Award of Contract to MCE Corporation for Weed Abatement and Brush Clearance (Funding Sources: Wilderness Park Parking Lot Fund, Cemetery Fund, and Cal Fire Grant) Mayor Schroeder invited public comment. The following written public comments were read into the record: Steven Moss and Anthony Morelli. There were no other requests to speak. Mayor Schroeder closed the public hearing. The City Council directed City staff to report back on the completion of the project. Councilmember Stark moved to award a one-year contract to MCE Corporation, in the amount of $113,860 for the Weed Abatement and Brush Clearance Program, seconded by Councilmember Calaycay, and carried on a roll call vote as follows: AYES: Councilmember— Calaycay, Leano, Reece, Schroeder, Stark NOES: Councilmember — None City Council Minutes June 9, 2020 Page 5 PUBLIC HEARINGS 9. Tax Equity and Fiscal Responsibility Act of 1982 Hearing to Approve the Issuance of up to $43.7 Million in Tax Exempt Financing by the California Municipal Finance Authority for the Benefit of Claremont Graduate University Adam Pirrie, Finance Director, highlighted the staff report. Mayor Schroeder opened the public hearing and invited public comment. There were no requests to speak. Mayor Schroeder closed the public hearing. Councilmember Calaycay moved to adopt Resolution No. 2020-35, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING THE ISSUANCE BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY OF REVENUE REFUNDING BONDS IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $43,700,000 FOR THE PURPOSE OF REFINANCING THE CONSTRUCTION, RENOVATION OR EQUIPPING OF STUDENT HOUSING AND OTHER EDUCATIONAL FACILITIES LOCATED ON THE CAMPUS OF CLAREMONT GRADUATE UNIVERSITY AS WELL AS CERTAIN OFF -CAMPUS FACILITIES; AND APPROVING CERTAIN OTHER MATTERS RELATING THERETO, seconded by Councilmember Reece, and carried on a roll call vote as follows: AYES: Councilmember— Calaycay, Leano, Reece, Schroeder, Stark NOES: Councilmember — None 10. Approval of the District Engineer's Report, and Adoption of the 2020-21 Landscape and Lighting District Annual Assessment of $186.21 Per Assessment Unit Cari Dillman, Community Services Manager, highlighted the staff report. Chonney Goa, Willdan Financial Services, and Adam Pirrie, Finance Director, responded to questions from the City Council regarding the General Fund subsidy, and the possibility of reduction of the General Fund subsidy. Mayor Schroeder opened the public hearing and invited public comment. There were no requests to speak. Mayor Schroeder closed the public hearing. Councilmember Calaycay shared that he will be voting against staff's recommendation as he does not agree with how this assessment district came to be in March 1997. Councilmember Stark moved to: A. Accept the Engineer's Report prepared by Willdan Financial Services; and B. Adopted Resolution No. 2020-36, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT, AND LEVYING THE ASSESSMENT FOR THE 2020/21 FISCAL YEAR IN CONNECTION WITH LANDSCAPE AND LIGHTING DISTRICT NO. LL001 City Council Minutes June 9, 2020 Page 6 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAY CODE. Seconded by Councilmember Leano, and carried on a roll call vote as follows: AYES: Councilmember — Leano, Reece, Schroeder, Stark NOES: Councilmember — Calaycay ORDINANCES - None ADMINISTRATIVE ITEMS 11. Adoption of the 2020-21 Proposed Operating and Capital Improvement Program Budget and Establishment of the 2020-21 Appropriations Limit Adam Pirrie, Finance Director, gave a PowerPoint presentation and responded to questions from the City Council related to possible amendment of the budget, budget due date as required by law, and General Fund collected through tax revenues. Mayor Schroeder invited public comment. Brian Davidson, Claremont resident, believes it to be reckless and irresponsible to approve a budget that increases the budget of the Police Department. He asked the City Council to not approve the proposed budget until funding from the Police Department has been reconsidered. The following written public comments were read into the record: Jim Belna, Madeline Ramirez, Matt Magilke, Taylor Rounds, and Brian and Angela Oakley. There were no other requests to speak. Mayor Schroeder responded to Mr. Davidson that even though the Police Department budget has increased, they are still down an officer. He also responded to Mr. Belna's written comment and his comparison of Claremont to other contract cities. Councilmember Calaycay suggested that in future budgets, insurance costs are separated from the Administrative Services Division as insurance costs affect all departments. Councilmember Stark stated that this budget reflects the deliberate process of the budget. Councilmember Calaycay moved to: A. Adopt Resolution No. 2020-37, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING THE 2020-2021 BUDGET AND AUTHORIZING EXPENDITURES AND APPROPRIATIONS RELATED THERETO; and B. Adopt Resolution No. 2020-38, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, DETERMINING AND ESTABLISHING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2020-21; Seconded by Councilmember Stark, and carried on a roll call vote as follows: AYES: Councilmember— Calaycay, Leano, Reece, Schroeder, Stark NOES: Councilmember — None City Council Minutes June 9, 2020 Page 7 12. Approval of a Temporary Outdoor Dining Program for Food Establishments and Consideration of Street Closure Options in Response to COVID-19 Reopening Plan (Funding Source: General Fund) Jamie Earl, Assistant to the City Manager, gave a PowerPoint presentation City Manager Schultz, Ms. Earl, Brad Johnson, Director of Community Development, and Adam Pirrie, Finance Director, responded to questions from the City Council about the costs for street closure options, use of volunteers in this program, potential to utilize past traffic studies, waiving of street frontage maximum width, process and timeline for the permitting process, and appeal process. Mayor Schroeder invited public comment. Randy Lopez, Executive Director of the Claremont Chamber of Commerce, spoke in support of a program that supports Claremont businesses. Beatrice Casagran spoke in support of the temporary outdoor dining program. The following written public comments were read into the record: Jeff Cranmer, Stuart Wood, Vinita Pugal, and Richard Haskell. There were no other requests to speak Councilmember Leano spoke in support of staff's recommendation, and suggested the City Council direct staff to explore feasibility and implementation of a larger program as presented by staff as alterative recommendations. Councilmember Reece spoke in support of Councilmember Leano's comments. Councilmember Stark stated that the proposed program is an example of creativity and adaptability of the community. Councilmember Calaycay spoke in support of the proposed outdoor dining program as it will assist Claremont businesses. He suggested the City Council direct staff to provide feedback on the program after its conclusion. Mayor Schroeder spoke in support of the comments made by Councilmember Calaycay Councilmember Reece moved to: A. Approve the Temporary Outdoor Dining Program (to be in effect June, July, and August 2020) to allow and/or increase outdoor dining, and direct staff to assist businesses on an individual basis to accommodate their outdoor dining needs; and B. Direct staff to waive fees for associated permits related to the Temporary Outdoor Dining Program. City Manager Schultz confirmed that she will speak to the Village Marketing Group and Claremont Chamber of Commerce to help coordinate with businesses on how to proceed in the future. City Attorney Patterson clarified that the term of the program expires August 31, 2020 City Council Minutes June 9, 2020 Page 8 Councilmember Calaycay requested a friendly amendment to the motion. Councilmember Reece moved to amend his motion to: A. Approve the Temporary Outdoor Dining Program (to be in effect June, July, and August 2020) to allow and/or increase outdoor dining, and direct staff to assist businesses on an individual basis to accommodate their outdoor dining needs; B. Direct staff to waive fees for associated permits related to the Temporary Outdoor Dining Program; and C. Direct staff to work with the Village Marketing Group and Claremont Chamber of Commerce to study and explore the possibility of a reinstated or expanded outdoor dining program for next year; Seconded by Councilmember Calaycay, and carried on a roll call vote as follows: AYES: Councilmember— Calaycay, Leano, Reece, Schroeder, Stark NOES: Councilmember — None ADJOURNMENT Mayor Schroeder adjourned the meeting of the Claremont City Council at 10:37 p.m. The next regular meeting of the Claremont City Council will be held on Tuesday, June 23, 2020, at 6:30 p.m., via Zoom. Mayor ATTEST: Deputy City Clerk